XTM Workflow automation product tour for localisation management

    See how the XTM platform runs repeatable translation workflows without relying on spreadsheets, inbox chasing, or hand-built project setup. 

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    Trusted by teams at over 1,000 of the world’s leading organizations

    XTM PLATFORM FEATURE TOUR

    Take the localisation workflow automation tour

    This interactive tour shows how to design, run, and improve automated localisation workflows inside the XTM platform and XTM Cloud, using templates, rules-based routing, and quality checks.

     

     

    What you’ll see in the localisation workflow automation tour

    See how automated translation workflows work in practice

    You’ll follow a real workflow from intake to delivery: project creation, task assignment, QA, review, and handoff. The focus is on what changes day to day for localisation managers, reviewers, and linguists when workflow automation is built into the TMS.

    Build workflows once, then reuse them across teams and content types

    The tour walks through the workflow automation features teams use to standardise delivery, reduce manual setup, and keep review steps consistent across different content types.

    You’ll see how to:

    • Create a workflow template for recurring work
      Set up steps, roles, and rules once, then reuse the same workflow for weekly product updates, help content, or release notes.

    • Automate project setup from a request
      Turn an incoming request into a structured project with defined steps, owners, and deadlines — without rebuilding settings every time.

    • Route work based on content type and risk
      Apply different paths for marketing pages, support articles, and regulated content so reviews match the content’s importance.

    • Apply quality checks before review starts
      Catch issues early (terminology, missing placeholders, formatting risks) so reviewers spend time on meaning — not basic fixes.

    • Automate handoffs between steps
      Move work from translation to review to approval automatically, with clear status and ownership at each stage.

    • See where time is being lost
      Use reporting views to identify which steps slow delivery and which workflows need adjustment.

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    Try and test your localisation workflows using XTM

    Bring one real use case — website updates, UI strings, product documentation, or support content — and we’ll show how that workflow would be built and run inside the XTM platform.

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    What teams achieve with workflow automation in the XTM platform

    Teams use workflow automation to reduce time spent on project setup, keep reviews consistent across departments, and improve delivery predictability. Instead of relying on individual project managers to “hold the process together”, the workflow sits in the TMS and runs the same way every time.

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    80 %

    Faster localization cycles

    with automated workflows
    50 +

    Countries trusted

    by Teams in Worldwide
    98 %

    More consistent

    Localization Deployments

    FAQ's

    What is workflow automation in localisation?

    Workflow automation in localisation is the use of a TMS to run repeatable steps — such as project creation, task assignment, QA checks, review, and approval — based on defined rules. It reduces manual coordination and helps teams deliver translations in a consistent way.

    What is workflow automation software?

    Workflow automation software is a system that executes process steps automatically based on rules and triggers. In localisation, that typically means routing content through translation, review, and approval steps with status tracking and built-in checks.

    How does workflow automation work in a TMS?

    In a TMS, workflow automation is usually built from templates and rules. You define the steps (translation, review, approval), who owns each step, and what checks must pass. The system then creates tasks, moves work forward, and records progress and decisions.

    Can I use different workflows for different content types?

    Yes. Many teams use lighter workflows for low-risk content and more controlled workflows for legal, regulated, or customer-facing content. The tour shows how workflows can vary by content type while still following a standard process.

    How does XTM support routing and review decisions?

    XTM supports automated routing through workflow rules and quality checks, so straightforward content can follow a lighter path while content that needs attention is flagged for review. This helps teams focus review time where it matters most.

    Can workflow automation handle vendor assignment and approvals?

    Yes. Workflow automation can assign tasks based on your rules for vendors (for example language, subject area, or role) and then move work through review and approval steps with clear status and accountability.

    Does workflow automation work with integrations?

    Yes. Workflow automation is most effective when content can move into and out of the TMS through integrations. Through our pre-built integrations and custom APIs you can connect systems such as CMS, CCMS, or repositories so localisation work starts and returns without manual file handling.

    How long does it take to set up workflows in XTM?

    It depends on your workflow complexity —number of steps, roles, and review paths. The tour shows what’s configurable in the workflow editor so you can judge what it would take for your use cases.

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    Start a trial and run your first automated workflow

    Create one workflow template, push real content through it, and see what changes for setup time, review consistency, and delivery control.

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