Improving legal translation workflows

The challenge 

Too much administration, not enough clarity

Before XTRF, LexTranslate faced increasing complexity in managing files, invoicing, workflows, and task assignments across multiple environments. These systems were not always aligned, making it harder to maintain consistency and oversight as project volume grew.

Administrative work placed a heavy burden on internal teams, drawing focus away from client-facing and value-adding activities. The move towards remote working added another layer of difficulty, making coordination and visibility even more challenging without a centralised system designed to scale.

LexTranslate needed a solution that could bring order and clarity to this complexity, while remaining flexible enough to support different project requirements.

Why XTRF by XTM

Choosing a system that could handle complexity without adding overhead

As a specialist legal translation firm, LexTranslate manages a high volume of projects with varied language combinations and requirements. As this complexity increased, the team recognised that existing tools were no longer giving them the clarity or flexibility needed to manage work efficiently.

LexTranslate needed a system that could adapt to each project, rather than forcing all work into the same structure. The ability to configure workflows and apply different tools depending on project needs was essential, particularly given the diversity of language pairs and delivery requirements involved in legal translation.

XTRF stood out because its structure supports this level of flexibility while maintaining overall consistency. The platform allows teams to work within a single system while tailoring how individual projects are managed, giving LexTranslate confidence that the solution would scale with them rather than limit future growth.

This balance between structure and adaptability was a key factor in the decision to adopt XTRF, ensuring the platform could support both current operations and longer-term planning.

The solution

Structure, automation, and focus through one platform

With XTRF by XTM in place, LexTranslate brought previously fragmented processes into a single, more coherent system. File management and invoicing became more structured and reliable, reducing manual effort and making information easier to access across teams.

Automation played a central role in freeing up time. Repetitive administrative tasks were reduced, allowing staff to focus on higher-value work rather than coordination and paperwork. This shift helped improve efficiency without compromising accuracy or control.

XTRF also supported LexTranslate’s transition to remote working. Even with distributed teams, the platform provided a central point of visibility, helping staff manage multiple streams of work without losing oversight.

The modular nature of XTRF allowed LexTranslate to assign the right tools and features to each individual project. This made it easier to plan ahead and ensured workflows remained coherent as volumes and complexity continued to grow.

“I would highly recommend XTRF to any translation term who is interested in having a well-organized management tool.”
— Simonetta Buccellato, Co-founder, Lex Translate

Simonetta also notes that the system is already performing beyond expectations and will “run more smoothly looking ahead, and give precious time back to multiple stakeholders in the workflow.”