Simplify project management for translation teams

Manage translation projects from quote to delivery with automated workflows built for localisation teams. Designed for project managers who need to handle more projects with greater control and visibility. 

XTRF - Vendor portal

Trusted by teams at over 1,000 of the world’s leading organisations

Automate localisation projects from start to finish

Save hours of manual setup by automating every stage of your localisation workflow, giving your team more time to focus on quality and growth.

  • Single arrow - lavender
    Run every project automatically
  • Run every project automatically

    Create workflows that handle job setup, vendor assignments, and file routing for you. Projects stay consistent and move faster without manual input.

    XTRF - Workflows & process management - Process template

    Manage all CAT tools in one place

    Connect with XTM Cloud, memoQ, and other leading CAT tools. Create projects, analyse files, and assign vendors from one interface, without switching platforms or juggling multiple logins. 

    A diagram showing a central XTM logo surrounded by logos for Adobe, HubSpot, GitHub, Google Drive, SharePoint, WordPress, and other software on a blue background.

    Stay on top of every project

    Track progress, deadlines, and budgets in one dashboard. Real-time updates and filters help you identify priorities and spot issues early.

    This XTRF screenshot shows a smart job offer being sent to a vendor through a clean, intuitive interface. The offer, which includes a deadline and fee, can be easily accepted or negotiated. Streamline your communication with vendors. Request a demo to learn more about our smart vendor features.

    Self-serve client and vendor portals

    Clients can request quotes, upload files, and track progress, while vendors manage jobs and invoices directly — reducing back-and-forth communication.

    XTRF - Client Portal - Dashboard
  • Single arrow - lavender
    Manage all CAT tools in one place
  • Run every project automatically

    Create workflows that handle job setup, vendor assignments, and file routing for you. Projects stay consistent and move faster without manual input.

    XTRF - Workflows & process management - Process template

    Manage all CAT tools in one place

    Connect with XTM Cloud, memoQ, and other leading CAT tools. Create projects, analyse files, and assign vendors from one interface, without switching platforms or juggling multiple logins. 

    A diagram showing a central XTM logo surrounded by logos for Adobe, HubSpot, GitHub, Google Drive, SharePoint, WordPress, and other software on a blue background.

    Stay on top of every project

    Track progress, deadlines, and budgets in one dashboard. Real-time updates and filters help you identify priorities and spot issues early.

    This XTRF screenshot shows a smart job offer being sent to a vendor through a clean, intuitive interface. The offer, which includes a deadline and fee, can be easily accepted or negotiated. Streamline your communication with vendors. Request a demo to learn more about our smart vendor features.

    Self-serve client and vendor portals

    Clients can request quotes, upload files, and track progress, while vendors manage jobs and invoices directly — reducing back-and-forth communication.

    XTRF - Client Portal - Dashboard
  • Single arrow - lavender
    Stay on top of every project
  • Run every project automatically

    Create workflows that handle job setup, vendor assignments, and file routing for you. Projects stay consistent and move faster without manual input.

    XTRF - Workflows & process management - Process template

    Manage all CAT tools in one place

    Connect with XTM Cloud, memoQ, and other leading CAT tools. Create projects, analyse files, and assign vendors from one interface, without switching platforms or juggling multiple logins. 

    A diagram showing a central XTM logo surrounded by logos for Adobe, HubSpot, GitHub, Google Drive, SharePoint, WordPress, and other software on a blue background.

    Stay on top of every project

    Track progress, deadlines, and budgets in one dashboard. Real-time updates and filters help you identify priorities and spot issues early.

    This XTRF screenshot shows a smart job offer being sent to a vendor through a clean, intuitive interface. The offer, which includes a deadline and fee, can be easily accepted or negotiated. Streamline your communication with vendors. Request a demo to learn more about our smart vendor features.

    Self-serve client and vendor portals

    Clients can request quotes, upload files, and track progress, while vendors manage jobs and invoices directly — reducing back-and-forth communication.

    XTRF - Client Portal - Dashboard
  • Single arrow - lavender
    Self-serve client and vendor portals
  • Run every project automatically

    Create workflows that handle job setup, vendor assignments, and file routing for you. Projects stay consistent and move faster without manual input.

    XTRF - Workflows & process management - Process template

    Manage all CAT tools in one place

    Connect with XTM Cloud, memoQ, and other leading CAT tools. Create projects, analyse files, and assign vendors from one interface, without switching platforms or juggling multiple logins. 

    A diagram showing a central XTM logo surrounded by logos for Adobe, HubSpot, GitHub, Google Drive, SharePoint, WordPress, and other software on a blue background.

    Stay on top of every project

    Track progress, deadlines, and budgets in one dashboard. Real-time updates and filters help you identify priorities and spot issues early.

    This XTRF screenshot shows a smart job offer being sent to a vendor through a clean, intuitive interface. The offer, which includes a deadline and fee, can be easily accepted or negotiated. Streamline your communication with vendors. Request a demo to learn more about our smart vendor features.

    Self-serve client and vendor portals

    Clients can request quotes, upload files, and track progress, while vendors manage jobs and invoices directly — reducing back-and-forth communication.

    XTRF - Client Portal - Dashboard

Run every project automatically

Create workflows that handle job setup, vendor assignments, and file routing for you. Projects stay consistent and move faster without manual input.

XTRF - Workflows & process management - Process template

Manage all CAT tools in one place

Connect with XTM Cloud, memoQ, and other leading CAT tools. Create projects, analyse files, and assign vendors from one interface, without switching platforms or juggling multiple logins. 

A diagram showing a central XTM logo surrounded by logos for Adobe, HubSpot, GitHub, Google Drive, SharePoint, WordPress, and other software on a blue background.

Stay on top of every project

Track progress, deadlines, and budgets in one dashboard. Real-time updates and filters help you identify priorities and spot issues early.

This XTRF screenshot shows a smart job offer being sent to a vendor through a clean, intuitive interface. The offer, which includes a deadline and fee, can be easily accepted or negotiated. Streamline your communication with vendors. Request a demo to learn more about our smart vendor features.

Self-serve client and vendor portals

Clients can request quotes, upload files, and track progress, while vendors manage jobs and invoices directly — reducing back-and-forth communication.

XTRF - Client Portal - Dashboard

Discover everything business management can do for you

Our translation business management system gives you the visibility, automation, and control to manage every aspect of localisation — from vendor collaboration to financial reporting — all in one platform.

XTRF - Calendar & resource scheduling

Project managers love us

See how localisation teams use our platform to handle more projects with better results.

  • “The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.”
    Deepak Nagabhushana

    Deepak Nagabhushana

    Staff Localization Project Manager, GoTo
  • "XTM forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources."
    Vincent Rigal

    Vincent Rigal

    CAT Tools Products Owner, Acolad
  • “XTM stood out because it made it possible and easy for all our freelancers to work on a single, centralized platform. This enables us to monitor progress, and after the completion of a job, we can easily allocate that license to another vendor. This makes my daily tasks a lot easier, and I can focus on other value-added tasks.”
    Elisabeth Feulner

    Elisabeth Feulner

    Project Manager, Allround Service
  • “With XTM, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.”
    Dominic-Pemberton 1

    Dominic Pemberton

    VP of Content, RS Group
  • “There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.”
    Alex Katsambas

    Alex Katsambas

    Senior Head of Localization Services, FARFETCH
  • “We had a phenomenal setup with our content management system feeding automatically into and out of XTM. Now we’re able to harness the very best of both machine translation and human editing for outstanding cost efficiency.”
    Ronald-Egle-Ariel

    Ronald Egle

    Content Systems Administrator, Ariel Corporation
  • “XTM has become an integral part of our translation workflows, enabling us to deliver high-quality services to our clients efficiently and effectively.”
    Daniela Gorry

    Daniela Gorry

    Operations Director, Translations at THG Fluently – Ingenuity Commerce
  • “One of the delightful functionalities of XTM is its custom analysis templates, which can extract content from any complex source file format, like Java, send it for translation and then convert it back to its original format upon completion of the work.”
    Deepak Nagabhushana

    Deepak Nagabhushana

    Staff Localization Project Manager, GoTo
  • “Since implementing XTM, the volume of translated words for our most frequent language pairs has increased by approximately 10%. This wouldn’t have been possible without all the added automation a TMS provides.”
    Elisabeth Feulner

    Elisabeth Feulner

    Project Manager, Allround Service
  • “We needed to regain control over our assets and localization processes. XTM allowed us to reduce turnaround times, lower costs, and gain full control over our translation memory.”

    Caoimhse McGrath

    Translation Center of Excellence Program Manager, Johnson Controls
  • “Reducing turnaround times and controlling costs allow us to reach our customers faster and more efficiently. With full control over our translation memory, we ensure that every term, particularly industry-specific ones, are translated with accuracy and consistency.”

    Caoimhse McGrath

    Translation Center of Excellence Program Manager, Johnson Controls
  • “XTM has been instrumental in streamlining our language solutions at THG Fluently – Ingenuity Commerce. With centralized resources, improved project visibility, and enhanced communication management, we have achieved greater productivity, cost savings, and client satisfaction.”
    Daniela Gorry

    Daniela Gorry

    Operations Director, Translations at THG Fluently – Ingenuity Commerce
  • Goto
  • Acolad
  • Allround Service
  • Group
  • farfetch
  • Ariel
  • THG Fluently
  • Goto
  • Allround Service
  • Johnson Controls
  • Johnson Controls
  • THG Fluently

Numbers that speak for themselves

Businesses using XTM see faster turnaround times, fewer errors, and consistent quality across languages and channels.

50 %

Reduction in translation errors

42 %

Cost savings with machine translation

90 %

Faster time-to-market

Connect with your favorite tools

Plug into the tools and software your team already uses.

GitHub
Figma
Slack
Gemini
ChatGPT
Akeneo
Acolad
DitaToo
Adobe Experience Manager
Amazon Translate
Crosslang
Alfresco
Notion
Language Weaver
Applanga
Microsoft Office SharePoint
Contentstack
Azure Repos
CaptionHub
Lingo 24
Marketo
Crownpeak
Microsoft Translator
Author it
Muldrato
Bitbucket
Shopify
Jira
GitLab
DeepL
Drupal
GitHub
Easyling
Optimizely
Microsoft_Office_Excel
Geofluent
MindTouch
Google Drive
Google Translate
Azure Devops
Heretto
Oneliner
DitaWorks
Kontent AI
Intento
Ixiasoft
KantanAI
Xperience Kentiko
Omniscien Technologies
Hubspot
Oracle
Plunet
Ovitas
Rigi by XTM - primary
Contentful
Zendesk
WordPress
RSuite
Salesforce
SAP_2011_logo
Schema ST4
SDL Trados
Teamsite Opentext
Servicenow
Sitecore
Tridion
Systran
transifex_symbol_blue
SmartMate
Veeva Vault
Walkme
XTRF by XTM logo

Resources to help you succeed

FAQs

How does XTM handle different types of localisation workflows?

XTRF is highly flexible, allowing you to create custom process templates for any workflow. Whether you need a simple two-step process or a complex, multi-language project with DTP and in-country review stages, you can build templates that match your exact needs.

Can our clients submit their own translation requests through XTRF?

Yes, the included Client Portal provides an easy interface for your clients to submit new projects, upload files, request quotes, and monitor their work status. This reduces email back-and-forth and gives clients the transparency they want while saving your team time.

Is it possible to track project costs and profitability in real-time?

Absolutely. XTRF integrates financial management directly into the project workflow. You can manage vendor payables and client receivables for each project, giving you a clear, real-time view of your margins and helping you make better business decisions.

What if we use a CAT tool that isn't XTM?

XTRF integrates with leading CAT tools such as XTM Cloud, memoQ, and Trados. The platform is designed to be flexible, supporting project management and automation regardless of your preferred translation environment or tool stack. 

How quickly can we get started with XTRF?

Most teams are up and running within weeks. Our implementation team helps configure workflows, import data, and train users, so you can start with core features and expand into advanced automation at your own pace. 

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Ready to simplify your project management?

Stop juggling multiple tools and manual processes. See how XTRF can help your translation team handle more projects with better control and visibility.