Translation cost management made simple

    Managing translation budgets doesn't have to be complicated. XTM handles all your translation cost management automatically, from initial quotes to final invoices, with zero manual calculations required.

    XTM Cloud - Dashboard Costs and Savings

    Streamline cost management from quote to payment

    Take control of your translation spend — all managed in one place with XTM.

    • Single arrow - lavender
      Accurate cost estimates

       

       

    • Accurate cost estimates

      XTM calculates precise costs using words, characters, pages, hours, or custom metrics. Language-specific pricing models ensure consistent budget planning every time.

      Project cost breakdown interface showing linguist cost (264€) and PO details.

      Flexible rate control

      Create unique rate cards for each client, language pair, and workflow step. Add minimum charges or rush fees with complete granular control over your pricing structure.

      Customisable rate card setup screen within the cost management module.

      Instant quotes & invoicing

      Generate quotes instantly when translation requests arrive. Track costs automatically as projects progress, giving you full financial visibility from start to finish.

      Quote and invoice generation dashboard in XTM Cloud.

      Real-time cost tracking

      Monitor project expenses as they happen with live cost updates. Detailed reporting helps you spot trends and optimise your translation budget allocation.

      Dashboard showing project KPIs: started, not started, finished, savings, and cost.
    • Single arrow - lavender
      Flexible rate control
    • Accurate cost estimates

      XTM calculates precise costs using words, characters, pages, hours, or custom metrics. Language-specific pricing models ensure consistent budget planning every time.

      Project cost breakdown interface showing linguist cost (264€) and PO details.

      Flexible rate control

      Create unique rate cards for each client, language pair, and workflow step. Add minimum charges or rush fees with complete granular control over your pricing structure.

      Customisable rate card setup screen within the cost management module.

      Instant quotes & invoicing

      Generate quotes instantly when translation requests arrive. Track costs automatically as projects progress, giving you full financial visibility from start to finish.

      Quote and invoice generation dashboard in XTM Cloud.

      Real-time cost tracking

      Monitor project expenses as they happen with live cost updates. Detailed reporting helps you spot trends and optimise your translation budget allocation.

      Dashboard showing project KPIs: started, not started, finished, savings, and cost.
    • Single arrow - lavender
      Instant quotes & invoicing
    • Accurate cost estimates

      XTM calculates precise costs using words, characters, pages, hours, or custom metrics. Language-specific pricing models ensure consistent budget planning every time.

      Project cost breakdown interface showing linguist cost (264€) and PO details.

      Flexible rate control

      Create unique rate cards for each client, language pair, and workflow step. Add minimum charges or rush fees with complete granular control over your pricing structure.

      Customisable rate card setup screen within the cost management module.

      Instant quotes & invoicing

      Generate quotes instantly when translation requests arrive. Track costs automatically as projects progress, giving you full financial visibility from start to finish.

      Quote and invoice generation dashboard in XTM Cloud.

      Real-time cost tracking

      Monitor project expenses as they happen with live cost updates. Detailed reporting helps you spot trends and optimise your translation budget allocation.

      Dashboard showing project KPIs: started, not started, finished, savings, and cost.
    • Single arrow - lavender
      Real-time cost tracking
    • Accurate cost estimates

      XTM calculates precise costs using words, characters, pages, hours, or custom metrics. Language-specific pricing models ensure consistent budget planning every time.

      Project cost breakdown interface showing linguist cost (264€) and PO details.

      Flexible rate control

      Create unique rate cards for each client, language pair, and workflow step. Add minimum charges or rush fees with complete granular control over your pricing structure.

      Customisable rate card setup screen within the cost management module.

      Instant quotes & invoicing

      Generate quotes instantly when translation requests arrive. Track costs automatically as projects progress, giving you full financial visibility from start to finish.

      Quote and invoice generation dashboard in XTM Cloud.

      Real-time cost tracking

      Monitor project expenses as they happen with live cost updates. Detailed reporting helps you spot trends and optimise your translation budget allocation.

      Dashboard showing project KPIs: started, not started, finished, savings, and cost.

    Accurate cost estimates

    XTM calculates precise costs using words, characters, pages, hours, or custom metrics. Language-specific pricing models ensure consistent budget planning every time.

    Project cost breakdown interface showing linguist cost (264€) and PO details.

    Flexible rate control

    Create unique rate cards for each client, language pair, and workflow step. Add minimum charges or rush fees with complete granular control over your pricing structure.

    Customisable rate card setup screen within the cost management module.

    Instant quotes & invoicing

    Generate quotes instantly when translation requests arrive. Track costs automatically as projects progress, giving you full financial visibility from start to finish.

    Quote and invoice generation dashboard in XTM Cloud.

    Real-time cost tracking

    Monitor project expenses as they happen with live cost updates. Detailed reporting helps you spot trends and optimise your translation budget allocation.

    Dashboard showing project KPIs: started, not started, finished, savings, and cost.

    See what’s possible with XTM

    This feature is just one part of XTM Cloud, our complete translation management system that helps teams automate workflows, improve translation quality, deliver content faster, and drive global growth.

    Translation management system overview dashboard. It shows job progress, a 100% completion rate, and the number of finished, in-progress, and pending jobs, highlighting advanced automation.

    Why translation teams choose XTM

    Thousands of companies trust XTMto handle their most complex translation projects with confidence and precision.

    • “The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.”
      Deepak Nagabhushana

      Deepak Nagabhushana

      Staff Localization Project Manager, GoTo
    • "XTM forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources."
      Vincent Rigal

      Vincent Rigal

      CAT Tools Products Owner, Acolad
    • “XTM stood out because it made it possible and easy for all our freelancers to work on a single, centralized platform. This enables us to monitor progress, and after the completion of a job, we can easily allocate that license to another vendor. This makes my daily tasks a lot easier, and I can focus on other value-added tasks.”
      Elisabeth Feulner

      Elisabeth Feulner

      Project Manager, Allround Service
    • “With XTM, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.”
      Dominic-Pemberton 1

      Dominic Pemberton

      VP of Content, RS Group
    • “There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.”
      Alex Katsambas

      Alex Katsambas

      Senior Head of Localization Services, FARFETCH
    • “We had a phenomenal setup with our content management system feeding automatically into and out of XTM. Now we’re able to harness the very best of both machine translation and human editing for outstanding cost efficiency.”
      Ronald-Egle-Ariel

      Ronald Egle

      Content Systems Administrator, Ariel Corporation
    • “XTM has become an integral part of our translation workflows, enabling us to deliver high-quality services to our clients efficiently and effectively.”
      Daniela Gorry

      Daniela Gorry

      Operations Director, Translations at THG Fluently – Ingenuity Commerce
    • “One of the delightful functionalities of XTM is its custom analysis templates, which can extract content from any complex source file format, like Java, send it for translation and then convert it back to its original format upon completion of the work.”
      Deepak Nagabhushana

      Deepak Nagabhushana

      Staff Localization Project Manager, GoTo
    • “Since implementing XTM, the volume of translated words for our most frequent language pairs has increased by approximately 10%. This wouldn’t have been possible without all the added automation a TMS provides.”
      Elisabeth Feulner

      Elisabeth Feulner

      Project Manager, Allround Service
    • “We needed to regain control over our assets and localization processes. XTM allowed us to reduce turnaround times, lower costs, and gain full control over our translation memory.”

      Caoimhse McGrath

      Translation Center of Excellence Program Manager, Johnson Controls
    • “Reducing turnaround times and controlling costs allow us to reach our customers faster and more efficiently. With full control over our translation memory, we ensure that every term, particularly industry-specific ones, are translated with accuracy and consistency.”

      Caoimhse McGrath

      Translation Center of Excellence Program Manager, Johnson Controls
    • “XTM has been instrumental in streamlining our language solutions at THG Fluently – Ingenuity Commerce. With centralized resources, improved project visibility, and enhanced communication management, we have achieved greater productivity, cost savings, and client satisfaction.”
      Daniela Gorry

      Daniela Gorry

      Operations Director, Translations at THG Fluently – Ingenuity Commerce
    • Goto
    • Acolad
    • Allround Service
    • Group
    • farfetch
    • Ariel
    • THG Fluently
    • Goto
    • Allround Service
    • Johnson Controls
    • Johnson Controls
    • THG Fluently

    Numbers that speak for themselves

    Businesses using XTM see faster turnaround times, fewer errors, and consistent quality across languages and channels.

    50 %

    Reduction in translation errors

    42 %

    Cost savings with machine translation

    90 %

    Faster time-to-market

    Connect with your favourite tools

    XTM integrates with the platforms you already use.

    GitHub
    Figma
    Slack
    Gemini
    ChatGPT
    Akeneo
    Acolad
    DitaToo
    Adobe Experience Manager
    Amazon Translate
    Crosslang
    Alfresco
    Notion
    Language Weaver
    Applanga
    Microsoft Office SharePoint
    Contentstack
    Azure Repos
    CaptionHub
    Lingo 24
    Marketo
    Crownpeak
    Microsoft Translator
    Author it
    Muldrato
    Bitbucket
    Shopify
    Jira
    GitLab
    DeepL
    Drupal
    GitHub
    Easyling
    Optimizely
    Microsoft_Office_Excel
    Geofluent
    MindTouch
    Google Drive
    Google Translate
    Azure Devops
    Heretto
    Oneliner
    DitaWorks
    Kontent AI
    Intento
    Ixiasoft
    KantanAI
    Xperience Kentiko
    Omniscien Technologies
    Hubspot
    Oracle
    Plunet
    Ovitas
    Rigi by XTM - primary
    Contentful
    Zendesk
    WordPress
    RSuite
    Salesforce
    SAP_2011_logo
    Schema ST4
    SDL Trados
    Teamsite Opentext
    Servicenow
    Sitecore
    Tridion
    Systran
    transifex_symbol_blue
    SmartMate
    Veeva Vault
    Walkme
    XTRF by XTM logo

    Try XTM free for 30 days

    Give us a test run and see why over 1,300 global businesses choose XTM for their end-to-end localisation platform, powered by AI.

    100% access. No credit card required

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    FAQs

    How are translation costs calculated in XTM?

    Costs are automatically calculated based on your rate cards, translation memory leverage, word count, language pair, and workflow roles. The system factors in all variables to give you precise project budgets without any manual work required.

    Start your free 30-day trial

    Can we define different rates for different customers or languages?

    Yes, you can create completely customised rate cards for each customer, language combination, workflow step, and individual linguist. This flexibility lets you maintain different pricing structures while keeping everything organised and automated.

    Are payment integrations available?

    XTM integrates with SagePay by default and supports PayPal or Mollie integrations on request. These connections make it easy to process payments globally while maintaining security and compliance with local regulations.

    Book a quick demo with our team

    What units can we use for cost calculations?

    XTM supports multiple calculation units including words, characters, pages, hours, or any custom metrics you define. This flexibility works with different content types and regional preferences for maximum accuracy.

    How does the system handle translation memory leverage?

    The cost engine automatically applies translation memory discounts based on match percentages from your existing translations. This ensures clients get fair pricing while you maintain profitable margins on repeat content.

    Request a tailored pricing proposal for your business

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    Ready to take control of your translation costs?

    Stop wasting time on manual calculations and spreadsheet errors. XTM automates your entire cost management process so you can focus on growing your business.