Transform your translation business with white label solutions

Your clients and vendors deserve better than endless emails and phone calls. Our white label portals give everyone the tools they need to work independently while keeping your brand front and center.

XTRF - Client Portal - Project page

Trusted by teams at over 1,000 of the world’s leading organisations

Give clients and vendors a better experience

Give clients and translators the tools they need to manage projects, track progress, and communicate clearly — all without adding work for your team.

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    Give clients complete project visibility
  • Give clients complete project visibility

    Clients can request quotes, submit work, track progress, and download files in one place, reducing emails and freeing up project managers to focus on delivery.

    XTRF - Client Portal - Dashboard

    Help vendors work efficiently

    Freelancers and agencies get a dedicated portal to manage jobs, upload files, and send invoices, improving delivery speed and reducing follow-up.

    XTRF - Vendor portal

    Keep your brand consistent everywhere

    Apply your logos, colours, and tone to every portal. With multilingual support, international clients and vendors enjoy a familiar, professional experience.

    XTRF - Notifications
  • Single arrow - lavender
    Help vendors work efficiently
  • Give clients complete project visibility

    Clients can request quotes, submit work, track progress, and download files in one place, reducing emails and freeing up project managers to focus on delivery.

    XTRF - Client Portal - Dashboard

    Help vendors work efficiently

    Freelancers and agencies get a dedicated portal to manage jobs, upload files, and send invoices, improving delivery speed and reducing follow-up.

    XTRF - Vendor portal

    Keep your brand consistent everywhere

    Apply your logos, colours, and tone to every portal. With multilingual support, international clients and vendors enjoy a familiar, professional experience.

    XTRF - Notifications
  • Single arrow - lavender
    Keep your brand consistent everywhere
  • Give clients complete project visibility

    Clients can request quotes, submit work, track progress, and download files in one place, reducing emails and freeing up project managers to focus on delivery.

    XTRF - Client Portal - Dashboard

    Help vendors work efficiently

    Freelancers and agencies get a dedicated portal to manage jobs, upload files, and send invoices, improving delivery speed and reducing follow-up.

    XTRF - Vendor portal

    Keep your brand consistent everywhere

    Apply your logos, colours, and tone to every portal. With multilingual support, international clients and vendors enjoy a familiar, professional experience.

    XTRF - Notifications

Give clients complete project visibility

Clients can request quotes, submit work, track progress, and download files in one place, reducing emails and freeing up project managers to focus on delivery.

XTRF - Client Portal - Dashboard

Help vendors work efficiently

Freelancers and agencies get a dedicated portal to manage jobs, upload files, and send invoices, improving delivery speed and reducing follow-up.

XTRF - Vendor portal

Keep your brand consistent everywhere

Apply your logos, colours, and tone to every portal. With multilingual support, international clients and vendors enjoy a familiar, professional experience.

XTRF - Notifications

Give your team full visibility and control

Keep every project on track with smart dashboards, automated notifications, and permission settings that balance transparency with security.

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Stay organised with a single project view

Project managers see everything in one place — vendor progress, deadlines, and updates — with widgets and alerts that keep projects moving smoothly.

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Keep everyone informed automatically

Automated notifications update clients, vendors, and managers on milestones and deadlines instantly, improving communication and reducing admin work.

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Control who sees what

Set user permissions by role so clients view only their projects, vendors see assigned tasks, and managers oversee everything securely and confidently.

Discover everything business management can do for you

Our translation business management system gives you the visibility, automation, and control to manage every aspect of localisation — from vendor collaboration to financial reporting — all in one platform.

XTRF - Calendar & resource scheduling

Why translation companies choose XTM

We’ve helped thousands of language service providers grow their business using our platform.

  • “The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.”
    Deepak Nagabhushana

    Deepak Nagabhushana

    Staff Localization Project Manager, GoTo
  • "XTM forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources."
    Vincent Rigal

    Vincent Rigal

    CAT Tools Products Owner, Acolad
  • “XTM stood out because it made it possible and easy for all our freelancers to work on a single, centralized platform. This enables us to monitor progress, and after the completion of a job, we can easily allocate that license to another vendor. This makes my daily tasks a lot easier, and I can focus on other value-added tasks.”
    Elisabeth Feulner

    Elisabeth Feulner

    Project Manager, Allround Service
  • “With XTM, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.”
    Dominic-Pemberton 1

    Dominic Pemberton

    VP of Content, RS Group
  • “There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.”
    Alex Katsambas

    Alex Katsambas

    Senior Head of Localization Services, FARFETCH
  • “We had a phenomenal setup with our content management system feeding automatically into and out of XTM. Now we’re able to harness the very best of both machine translation and human editing for outstanding cost efficiency.”
    Ronald-Egle-Ariel

    Ronald Egle

    Content Systems Administrator, Ariel Corporation
  • “XTM has become an integral part of our translation workflows, enabling us to deliver high-quality services to our clients efficiently and effectively.”
    Daniela Gorry

    Daniela Gorry

    Operations Director, Translations at THG Fluently – Ingenuity Commerce
  • “One of the delightful functionalities of XTM is its custom analysis templates, which can extract content from any complex source file format, like Java, send it for translation and then convert it back to its original format upon completion of the work.”
    Deepak Nagabhushana

    Deepak Nagabhushana

    Staff Localization Project Manager, GoTo
  • “Since implementing XTM, the volume of translated words for our most frequent language pairs has increased by approximately 10%. This wouldn’t have been possible without all the added automation a TMS provides.”
    Elisabeth Feulner

    Elisabeth Feulner

    Project Manager, Allround Service
  • “We needed to regain control over our assets and localization processes. XTM allowed us to reduce turnaround times, lower costs, and gain full control over our translation memory.”

    Caoimhse McGrath

    Translation Center of Excellence Program Manager, Johnson Controls
  • “Reducing turnaround times and controlling costs allow us to reach our customers faster and more efficiently. With full control over our translation memory, we ensure that every term, particularly industry-specific ones, are translated with accuracy and consistency.”

    Caoimhse McGrath

    Translation Center of Excellence Program Manager, Johnson Controls
  • “XTM has been instrumental in streamlining our language solutions at THG Fluently – Ingenuity Commerce. With centralized resources, improved project visibility, and enhanced communication management, we have achieved greater productivity, cost savings, and client satisfaction.”
    Daniela Gorry

    Daniela Gorry

    Operations Director, Translations at THG Fluently – Ingenuity Commerce
  • Goto
  • Acolad
  • Allround Service
  • Group
  • farfetch
  • Ariel
  • THG Fluently
  • Goto
  • Allround Service
  • Johnson Controls
  • Johnson Controls
  • THG Fluently

Numbers that speak for themselves

Businesses using XTM see faster turnaround times, fewer errors, and consistent quality across languages and channels.

50 %

Reduction in translation errors

42 %

Cost savings with machine translation

90 %

Faster time-to-market

Connect with your favorite tools

We integrate with the translation tools you already use.

GitHub
Figma
Slack
Gemini
ChatGPT
Akeneo
Acolad
DitaToo
Adobe Experience Manager
Amazon Translate
Crosslang
Alfresco
Notion
Language Weaver
Applanga
Microsoft Office SharePoint
Contentstack
Azure Repos
CaptionHub
Lingo 24
Marketo
Crownpeak
Microsoft Translator
Author it
Muldrato
Bitbucket
Shopify
Jira
GitLab
DeepL
Drupal
GitHub
Easyling
Optimizely
Microsoft_Office_Excel
Geofluent
MindTouch
Google Drive
Google Translate
Azure Devops
Heretto
Oneliner
DitaWorks
Kontent AI
Intento
Ixiasoft
KantanAI
Xperience Kentiko
Omniscien Technologies
Hubspot
Oracle
Plunet
Ovitas
Rigi by XTM - primary
Contentful
Zendesk
WordPress
RSuite
Salesforce
SAP_2011_logo
Schema ST4
SDL Trados
Teamsite Opentext
Servicenow
Sitecore
Tridion
Systran
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SmartMate
Veeva Vault
Walkme
XTRF by XTM logo

Frequently asked questions

How quickly can we set up the white label portals?

Most companies have their branded portals running in days. Our team handles the initial setup and branding configuration while you focus on preparing your client and vendor data. Training sessions help your team get comfortable with the new system before launch.

Can clients and vendors use the portals on mobile devices?

Yes, all three portals work perfectly on smartphones and tablets. Your clients can check project status during their commute, and vendors can accept urgent jobs from anywhere. The mobile experience is just as smooth as desktop.

What happens to our existing client and vendor relationships?

The portals actually strengthen these relationships by giving people more control and transparency. Clients appreciate being able to check their projects anytime, and vendors love having all their work organised in one place. You'll spend less time on routine questions and more time on strategic conversations.

Do we need technical expertise to manage the portals?

Not at all. The system is designed for translation professionals, not IT experts. Basic portal management takes just a few clicks, and our support team helps with any technical questions. Most companies find the portals actually reduce their technical workload.

How do the portals handle different time zones and languages?

The system automatically adjusts to each user's time zone and can display in multiple languages. Your Japanese clients see everything in Japanese with Tokyo timestamps, while your German vendors get German interface with Berlin time. Everyone works in their preferred language and schedule.

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Ready to give your clients a better experience?

Our white label portal puts everyone in control while keeping your brand at the center of every interaction.