Reduce post-editing work with Intelligent Workflow

Intelligent Workflow uses real-time quality scores to automatically route translations to the right next step (review, post-editing, or delivery), saving time and cutting costs without sacrificing quality.

Trusted by teams at over 1,000 of the world’s leading organisations

XTM AI

Intelligent Workflow

Keep localisation moving by automating decisions and removing manual steps from every project.

90% less work without sacrificing quality

Let Intelligent Workflow handle the routing. Cut review time by up to 90% and free teams to focus on high-value work.

  • Single arrow - lavender
    Cut costs, not quality
  • Cut costs, not quality

    Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

    Visual showing translations bypassing review based on AI confidence.

    Publish content faster

    High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines.

    Final translation quality score displayed for a document.

    Set quality thresholds

    Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

    AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

    Make every routing decision data-driven

    Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

    Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”
  • Single arrow - lavender
    Publish content faster
  • Cut costs, not quality

    Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

    Visual showing translations bypassing review based on AI confidence.

    Publish content faster

    High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines.

    Final translation quality score displayed for a document.

    Set quality thresholds

    Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

    AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

    Make every routing decision data-driven

    Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

    Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”
  • Single arrow - lavender
    Set quality thresholds
  • Cut costs, not quality

    Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

    Visual showing translations bypassing review based on AI confidence.

    Publish content faster

    High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines.

    Final translation quality score displayed for a document.

    Set quality thresholds

    Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

    AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

    Make every routing decision data-driven

    Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

    Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”
  • Single arrow - lavender
    Data-driven routing decisions
  • Cut costs, not quality

    Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

    Visual showing translations bypassing review based on AI confidence.

    Publish content faster

    High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines.

    Final translation quality score displayed for a document.

    Set quality thresholds

    Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

    AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

    Make every routing decision data-driven

    Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

    Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”

Cut costs, not quality

Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

Visual showing translations bypassing review based on AI confidence.

Publish content faster

High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines.

Final translation quality score displayed for a document.

Set quality thresholds

Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

Make every routing decision data-driven

Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”

See Intelligent Workflow in action

See how content is automatically routed, reviewed, or approved based on quality and risk.

 

Explore the full power of our AI tools

Intelligent Workflow is just one part of XTM AI, our advanced AI tools that blend LLMs with your existing translation memories, glossaries, and rules to deliver context-aware, brand-aligned output and automate quality safeguards.

From SmartContext and Language Guard to our AI agent, teams can move faster, cut costs, and deliver multilingual content that sounds like you in every language.

Animated GIF of XTM Control Centre on a dark blue background

Why translation teams choose XTM

Our platform powers translation workflows for companies scaling their global content.

  • “The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.”
    Deepak Nagabhushana

    Deepak Nagabhushana

    Staff Localization Project Manager, GoTo
  • "XTM forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources."
    Vincent Rigal

    Vincent Rigal

    CAT Tools Products Owner, Acolad
  • “XTM stood out because it made it possible and easy for all our freelancers to work on a single, centralized platform. This enables us to monitor progress, and after the completion of a job, we can easily allocate that license to another vendor. This makes my daily tasks a lot easier, and I can focus on other value-added tasks.”
    Elisabeth Feulner

    Elisabeth Feulner

    Project Manager, Allround Service
  • “With XTM, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.”
    Dominic-Pemberton 1

    Dominic Pemberton

    VP of Content, RS Group
  • “There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.”
    Alex Katsambas

    Alex Katsambas

    Senior Head of Localization Services, FARFETCH
  • “We had a phenomenal setup with our content management system feeding automatically into and out of XTM. Now we’re able to harness the very best of both machine translation and human editing for outstanding cost efficiency.”
    Ronald-Egle-Ariel

    Ronald Egle

    Content Systems Administrator, Ariel Corporation
  • “XTM has become an integral part of our translation workflows, enabling us to deliver high-quality services to our clients efficiently and effectively.”
    Daniela Gorry

    Daniela Gorry

    Operations Director, Translations at THG Fluently – Ingenuity Commerce
  • “One of the delightful functionalities of XTM is its custom analysis templates, which can extract content from any complex source file format, like Java, send it for translation and then convert it back to its original format upon completion of the work.”
    Deepak Nagabhushana

    Deepak Nagabhushana

    Staff Localization Project Manager, GoTo
  • “Since implementing XTM, the volume of translated words for our most frequent language pairs has increased by approximately 10%. This wouldn’t have been possible without all the added automation a TMS provides.”
    Elisabeth Feulner

    Elisabeth Feulner

    Project Manager, Allround Service
  • “We needed to regain control over our assets and localization processes. XTM allowed us to reduce turnaround times, lower costs, and gain full control over our translation memory.”

    Caoimhse McGrath

    Translation Center of Excellence Program Manager, Johnson Controls
  • “Reducing turnaround times and controlling costs allow us to reach our customers faster and more efficiently. With full control over our translation memory, we ensure that every term, particularly industry-specific ones, are translated with accuracy and consistency.”

    Caoimhse McGrath

    Translation Center of Excellence Program Manager, Johnson Controls
  • Goto
  • Acolad
  • Allround Service
  • Group
  • farfetch
  • Ariel
  • THG Fluently
  • Goto
  • Allround Service
  • Johnson Controls
  • Johnson Controls

See the impact of AI

Businesses using XTM AI see faster turnaround times, fewer errors, and consistent quality across languages and channels.

90 %

Of content translated reach fit-for-purpose quality

25 %

Savings in editing time per segment

81 %

Cost savings

Connect with your favourite tools

XTM integrates with the platforms you already use.

GitHub
Figma
Slack
Gemini
ChatGPT
Akeneo
Acolad
DitaToo
Adobe Experience Manager
Amazon Translate
Crosslang
Alfresco
Notion
Language Weaver
Applanga
Microsoft Office SharePoint
Contentstack
Azure Repos
CaptionHub
Lingo 24
Marketo
Crownpeak
Microsoft Translator
Author it
Muldrato
Bitbucket
Shopify
Jira
GitLab
DeepL
Drupal
GitHub
Easyling
Optimizely
Microsoft_Office_Excel
Geofluent
MindTouch
Google Drive
Google Translate
Azure Devops
Heretto
Oneliner
DitaWorks
Kontent AI
Intento
Ixiasoft
KantanAI
Xperience Kentiko
Omniscien Technologies
Hubspot
Oracle
Plunet
Ovitas
Rigi by XTM - primary
Contentful
Zendesk
WordPress
RSuite
Salesforce
SAP_2011_logo
Schema ST4
SDL Trados
Teamsite Opentext
Servicenow
Sitecore
Tridion
Systran
transifex_symbol_blue
SmartMate
Veeva Vault
Walkme
XTRF by XTM logo

Try XTM free for 30 days

Give us a test run and see why over 1,300 global businesses choose XTM for their end-to-end localisation platform, powered by AI.

100% access. No credit card required

FAQs

How does Intelligent Workflow determine content quality?

Intelligent Score analyses multiple quality indicators in real time, including translation confidence, consistency with previous translations, terminology accuracy, and linguistic complexity. Each job receives a confidence score that determines the routing path. 

Start your free 30-day trial

Can I customise the confidence thresholds for different content types?

Yes, you can set different confidence thresholds for various content types, customers, or projects. Marketing materials might require stricter review standards whilst internal documentation could use more relaxed thresholds. The system remembers these settings and applies them automatically to future jobs.

What happens if the system routes content incorrectly?

You maintain full control over the process. If content gets routed incorrectly, you can easily redirect it to the appropriate workflow stage. The system learns from these corrections to improve future routing decisions. You can also override automatic routing at any time.

Book a quick demo with our team

How much time does Intelligent Workflow typically save?

Most customers see 30-50% reduction in unnecessary review steps, which translates to faster delivery times and lower costs. The exact savings depend on your content mix and quality thresholds. Our impact tracking shows you precisely how much effort you're saving on each project.

Does this work with human translators or just machine translation?

Intelligent Workflow works with both human translations and machine translation output. The confidence scoring adapts to different translation methods and learns the typical quality patterns for each approach. This means better routing decisions regardless of how your content gets translated.

Request a tailored pricing proposal for your business

AI localistion insights

AI
AI’s Impact On Localization Technology In 2026
It’s that time of the year again when industry experts dust off their crystal balls and peer into...
AI
Expert Panel: How localization leaders are implementing AI in 2026 | XTM
In 2025, the localization world buzzed with excitement over AI’s potential. But turning that...
AI
AI localization: the definitive guide for 2026
Expanding globally is a tremendous growth opportunity, but adapting a ton of content for different...
AI
How AI in translation can help you scale localization efforts
Move over Google Translate. Today’s artificial intelligence (AI) makes robotic phrases and...
AI
How generative AI is going to reshape your localization workflow
Introduction Global organizations worldwide recognize that to reach audiences and build meaningful...
AI
Agentic AI is coming: Meet the localization copilot built for you
In the world of localization, we’re used to complexity. Project delays, shifting priorities, vendor...
Isolation Mode Icon

Ready to automate your translation workflow?

Stop wasting time on unnecessary reviews and start routing content based on actual quality data. See how Intelligent Workflow can cut your costs and speed up delivery.