Reduce post-editing work with Intelligent Workflow

    Intelligent Workflow uses real-time quality scores to automatically route translations to the right next step (review, post-editing, or delivery), saving time and cutting costs without sacrificing quality.

    A workflow diagram for "XTM Intelligent Workflow." The steps are "Translate," "Review," and "Correct," which are connected by lines and downward-pointing chevrons, forming a logical path. There's also a box labeled "Final step" at the end.

    Trusted by teams at over 1,000 of the world’s leading organisations

    XTM AI

    Intelligent Workflow

    Keep localisation moving by automating decisions and removing manual steps from every project.

    90% less work. Without sacrificing quality.

    Let Intelligent Workflow handle the routing. Cut review time by up to 90% and free teams to focus on high-value work.

    • Single arrow - lavender
      Cut costs, not quality
    • Cut costs, not quality

      Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

      Explore our AI tools

      Visual showing translations bypassing review based on AI confidence.

      Publish content faster

      High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines. 

      Explore our AI tools

      Final translation quality score displayed for a document.

      Set quality thresholds

      Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

      Explore our AI tools

      AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

      Make every routing decision data-driven

      Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

      Explore Intelligent Score

      Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”
    • Single arrow - lavender
      Publish content faster
    • Cut costs, not quality

      Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

      Explore our AI tools

      Visual showing translations bypassing review based on AI confidence.

      Publish content faster

      High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines. 

      Explore our AI tools

      Final translation quality score displayed for a document.

      Set quality thresholds

      Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

      Explore our AI tools

      AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

      Make every routing decision data-driven

      Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

      Explore Intelligent Score

      Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”
    • Single arrow - lavender
      Set quality thresholds
    • Cut costs, not quality

      Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

      Explore our AI tools

      Visual showing translations bypassing review based on AI confidence.

      Publish content faster

      High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines. 

      Explore our AI tools

      Final translation quality score displayed for a document.

      Set quality thresholds

      Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

      Explore our AI tools

      AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

      Make every routing decision data-driven

      Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

      Explore Intelligent Score

      Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”
    • Single arrow - lavender
      Data-driven routing decisions
    • Cut costs, not quality

      Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

      Explore our AI tools

      Visual showing translations bypassing review based on AI confidence.

      Publish content faster

      High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines. 

      Explore our AI tools

      Final translation quality score displayed for a document.

      Set quality thresholds

      Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

      Explore our AI tools

      AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

      Make every routing decision data-driven

      Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

      Explore Intelligent Score

      Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”

    Cut costs, not quality

    Let data decide when human review is needed. High-confidence translations skip post-editing, while lower-quality content gets routed for extra checks.

    Explore our AI tools

    Visual showing translations bypassing review based on AI confidence.

    Publish content faster

    High-confidence translations flow straight to final delivery without manual bottlenecks, so teams can keep up with demanding content pipelines. 

    Explore our AI tools

    Final translation quality score displayed for a document.

    Set quality thresholds

    Define confidence levels that fit your content. Apply stricter reviews for marketing copy and lighter checks for internal documentation.

    Explore our AI tools

    AI Control Center interface for setting acceptable and unacceptable confidence thresholds.

    Make every routing decision data-driven

    Intelligent Workflow uses real-time quality data from Intelligent Score, replacing guesswork with precise, automated decisions.

    Explore Intelligent Score

    Low intelligence score (89%) for EN → PL translation of “The weather is perfect today.”

    See Intelligent Workflow in action

    See how content is automatically routed, reviewed, or approved based on quality and risk.

     

    Explore the full power of our AI tools

    Intelligent Workflow is part of XTM’s AI suite — designed to help you automate smarter, improve quality, and deliver faster.

    XTM Cloud's

    Why translation teams choose XTM

    Our platform powers translation workflows for companies scaling their global content.

    • “The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.”
      Deepak Nagabhushana

      Deepak Nagabhushana

      Staff Localization Project Manager, GoTo
    • "XTM forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources."
      Vincent Rigal

      Vincent Rigal

      CAT Tools Products Owner, Acolad
    • “XTM stood out because it made it possible and easy for all our freelancers to work on a single, centralized platform. This enables us to monitor progress, and after the completion of a job, we can easily allocate that license to another vendor. This makes my daily tasks a lot easier, and I can focus on other value-added tasks.”
      Elisabeth Feulner

      Elisabeth Feulner

      Project Manager, Allround Service
    • “With XTM, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.”
      Dominic-Pemberton 1

      Dominic Pemberton

      VP of Content, RS Group
    • “There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.”
      Alex Katsambas

      Alex Katsambas

      Senior Head of Localization Services, FARFETCH
    • “We had a phenomenal setup with our content management system feeding automatically into and out of XTM. Now we’re able to harness the very best of both machine translation and human editing for outstanding cost efficiency.”
      Ronald-Egle-Ariel

      Ronald Egle

      Content Systems Administrator, Ariel Corporation
    • “XTM has become an integral part of our translation workflows, enabling us to deliver high-quality services to our clients efficiently and effectively.”
      Daniela Gorry

      Daniela Gorry

      Operations Director, Translations at THG Fluently – Ingenuity Commerce
    • “One of the delightful functionalities of XTM is its custom analysis templates, which can extract content from any complex source file format, like Java, send it for translation and then convert it back to its original format upon completion of the work.”
      Deepak Nagabhushana

      Deepak Nagabhushana

      Staff Localization Project Manager, GoTo
    • “Since implementing XTM, the volume of translated words for our most frequent language pairs has increased by approximately 10%. This wouldn’t have been possible without all the added automation a TMS provides.”
      Elisabeth Feulner

      Elisabeth Feulner

      Project Manager, Allround Service
    • “We needed to regain control over our assets and localization processes. XTM allowed us to reduce turnaround times, lower costs, and gain full control over our translation memory.”

      Caoimhse McGrath

      Translation Center of Excellence Program Manager, Johnson Controls
    • “Reducing turnaround times and controlling costs allow us to reach our customers faster and more efficiently. With full control over our translation memory, we ensure that every term, particularly industry-specific ones, are translated with accuracy and consistency.”

      Caoimhse McGrath

      Translation Center of Excellence Program Manager, Johnson Controls
    • “XTM has been instrumental in streamlining our language solutions at THG Fluently – Ingenuity Commerce. With centralized resources, improved project visibility, and enhanced communication management, we have achieved greater productivity, cost savings, and client satisfaction.”
      Daniela Gorry

      Daniela Gorry

      Operations Director, Translations at THG Fluently – Ingenuity Commerce
    • Goto
    • Acolad
    • Allround Service
    • Group
    • farfetch
    • Ariel
    • THG Fluently
    • Goto
    • Allround Service
    • Johnson Controls
    • Johnson Controls
    • THG Fluently

    Numbers that speak for themselves

    Businesses using XTM see faster turnaround times, fewer errors, and consistent quality across languages and channels.

    50 %

    Reduction in translation errors

    42 %

    Cost savings with machine translation

    90 %

    Faster time-to-market

    Connect with your favourite tools

    XTM integrates with the platforms you already use.

    GitHub
    Figma
    Slack
    Gemini
    ChatGPT
    Akeneo
    Acolad
    DitaToo
    Adobe Experience Manager
    Amazon Translate
    Crosslang
    Alfresco
    Notion
    Language Weaver
    Applanga
    Microsoft Office SharePoint
    Contentstack
    Azure Repos
    CaptionHub
    Lingo 24
    Marketo
    Crownpeak
    Microsoft Translator
    Author it
    Muldrato
    Bitbucket
    Shopify
    Jira
    GitLab
    DeepL
    Drupal
    GitHub
    Easyling
    Optimizely
    Microsoft_Office_Excel
    Geofluent
    MindTouch
    Google Drive
    Google Translate
    Azure Devops
    Heretto
    Oneliner
    DitaWorks
    Kontent AI
    Intento
    Ixiasoft
    KantanAI
    Xperience Kentiko
    Omniscien Technologies
    Hubspot
    Oracle
    Plunet
    Ovitas
    Rigi by XTM - primary
    Contentful
    Zendesk
    WordPress
    RSuite
    Salesforce
    SAP_2011_logo
    Schema ST4
    SDL Trados
    Teamsite Opentext
    Servicenow
    Sitecore
    Tridion
    Systran
    transifex_symbol_blue
    SmartMate
    Veeva Vault
    Walkme
    XTRF by XTM logo

    Try XTM free for 30 days

    Give us a test run and see why over 1,300 global businesses choose XTM for their end-to-end localisation platform, powered by AI.

    100% access. No credit card required

    FAQs

    How does Intelligent Workflow determine content quality?

    Intelligent Score analyses multiple quality indicators in real time, including translation confidence, consistency with previous translations, terminology accuracy, and linguistic complexity. Each job receives a confidence score that determines the routing path. 

    Start your free 30-day trial

    Can I customise the confidence thresholds for different content types?

    Yes, you can set different confidence thresholds for various content types, customers, or projects. Marketing materials might require stricter review standards whilst internal documentation could use more relaxed thresholds. The system remembers these settings and applies them automatically to future jobs.

    What happens if the system routes content incorrectly?

    You maintain full control over the process. If content gets routed incorrectly, you can easily redirect it to the appropriate workflow stage. The system learns from these corrections to improve future routing decisions. You can also override automatic routing at any time.

    Book a quick demo with our team

    How much time does Intelligent Workflow typically save?

    Most customers see 30-50% reduction in unnecessary review steps, which translates to faster delivery times and lower costs. The exact savings depend on your content mix and quality thresholds. Our impact tracking shows you precisely how much effort you're saving on each project.

    Does this work with human translators or just machine translation?

    Intelligent Workflow works with both human translations and machine translation output. The confidence scoring adapts to different translation methods and learns the typical quality patterns for each approach. This means better routing decisions regardless of how your content gets translated.

    Request a tailored pricing proposal for your business

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    Ready to automate your translation workflow?

    Stop wasting time on unnecessary reviews and start routing content based on actual quality data. See how Intelligent Workflow can cut your costs and speed up delivery.