Why smart
companies switch from RWS to improve their translation operations

Managing translation in RWS often means switching between disconnected tools, dealing with hidden costs, and working around rigid processes that slow teams down. For companies looking to scale, this creates unnecessary complexity and makes it harder to deliver consistent quality across markets.

XTM Cloud brings everything together in a single platform—automating workflows, improving translation quality with SmartContext, and giving you full control over costs and deployment. With one system that adapts to your business, you can replace the inefficiencies of RWS with a solution built for speed, clarity, and growth.

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Trusted by teams at over 1,000 of the world’s leading organizations
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Real companies making the move away from RWS

Translation teams across the globe are discovering that XTM solves the daily frustrations they face with RWS systems. Rather than managing three different applications for basic translation work, XTM brings everything together in one place with visual previews that RWS simply doesn't offer.

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The results only XTM can deliver

Whether you’re a localization manager, marketer, or product team, we streamline the entire process—saving time, reducing costs, and boosting quality

125%

increase in translation quality

40%

cost savings on external vendors

90%

faster time-to-market

What drives teams to switch from RWS to XTM

One platform, no juggling

XTM replaces Trados Studio, GroupShare, and Trados Enterprise with a single, unified platform. No more switching tools, moving files manually, or fixing broken connections.

Real visual context during translation

SmartContext shows translators how content looks in HTML, XML, InDesign, and even video. RWS offers no previews — just plain text and guesswork, which leads to layout issues and costly rework.

AI that supports your full workflow

XTM uses AI for more than just machine translation. It flags compliance issues, scores quality in real time, and routes tasks automatically. RWS limits AI to Language Weaver alone.

Cloud-native from the start

XTM was built for modern teams — with public, private, and on-prem deployment. RWS still relies on desktop licences, manual updates, and fragile tool connections.

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“We were running three different RWS applications just to handle basic translation projects. XTM put everything in one place and stopped all the file shuffling between Studio and Enterprise.”

Technology company project manager

“RWS couldn't show us how our marketing materials would look. Our designers wasted hours fixing problems that XTM's SmartContext stops before they happen.”

Marketing operations director

“RWS support was awful. You have to pay extra just to get basic help. XTM includes proper support and actually responds quickly.”

Translation team leader

Side-by-side: XTM vs RWS

XTM
RWS (Trados + Language Weaver)
What you need
What you need
How many tools
How many tools
One cloud platform
Three separate applications
Visual previews
Visual previews
Full context for HTML, XML, InDesign, video, multimedia
AI features
AI features
Language Guard, Intelligent Score, Smart Workflow everywhere
AI only in Language Weaver translation
Setup options
Setup options
Cloud, private cloud, on-premises
Desktop licences + server + cloud mix
Workflow automation
Workflow automation
Flexible workflows with smart triggers
Basic step-by-step only
Translation memory
Translation memory
Live editing, concept matching
Manual import/export needed
Getting help
Getting help
Good support included
Must pay extra for priority help
Vendor choice
Vendor choice
Works with any translation provider
Pushes you towards RWS services
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What RWS users say on G2 reviews

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“Studio keeps crashing when we work with big files.”
Verified enterprise user review
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“Project managers had to export files manually every time they wanted to share work with translators.”
Mid-size company review
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“The desktop and cloud parts don't connect properly. Everything feels like separate products.”
G2 reviewer summary, 2024

How XTM fixes RWS problems

Too many separate tools slow everyone down

RWS customers must switch between Trados Studio for editing, GroupShare for server work, and Trados Enterprise for cloud features. This creates version problems, training headaches, and slower work. XTM puts everything in one place so teams can actually work together.

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No visual context leads to costly mistakes

RWS gives no way to see how translations will really look. Translators work with text lists and guess from context notes. Layout issues only show up at the final check, leading to expensive fixes and unhappy clients. XTM's SmartContext shows complete document layouts while translators work.

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AI that only does half the job

RWS uses AI just for Language Weaver translation and ignores everything else in your workflow. Teams still do manual routing, quality checks, and compliance tasks by hand. XTM applies smart automation to your whole translation process, not just the translation bit.

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Old desktop software creates problems

RWS makes IT teams manage desktop software licences, install updates manually, and fix compatibility issues. Remote teams struggle with VPN connections and local file handling. XTM's cloud-first design removes desktop headaches completely.

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Why XTM works better for today's teams

XTM brings everything into one platform, replacing the patchwork of RWS tools that don’t connect or scale well together. With SmartContext, you can see and translate content in any file type—not just the limited formats RWS supports—making localisation more accurate and efficient.

AI powers the entire workflow, going far beyond basic machine translation. From automated quality scoring and compliance checks to intelligent task routing, XTM helps teams save time while maintaining consistency and control. Built on a modern cloud foundation, it removes the need for desktop software, delivers automatic updates, and gives you the flexibility to choose the right deployment model, including private cloud.

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Ready to simplify your translation platform?

XTM offers the platform unity, visual translation capabilities, and smart automation that modern translation teams need. Book a consultation to see how XTM can remove RWS complexity and speed up your translation workflows.

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Common questions about switching

How long does it take to switch from RWS?

Most companies complete their move in four to six weeks. XTM provides dedicated help with migration including translation memory export support, workflow setup planning, and full team training. The process removes desktop licence management and combines multiple RWS tools into one platform.

Why are XTM's visual features better than RWS?

XTM's SmartContext shows full visual previews for HTML, XML, InDesign, video, and multimedia content, whilst RWS provides no visual context at all. This stops layout problems, reduces revision rounds, and helps translators work accurately without relying on poor context notes.

Can XTM handle the same file types as RWS?

XTM processes over sixty-five file formats including all major development, marketing, and technical documentation types. While RWS Trados Studio handles many desktop file formats, XTM provides better web-based processing with visual previews that RWS cannot offer.

How does XTM's AI compare to RWS Language Weaver?

XTM uses AI across your complete translation workflow with Language Guard for compliance checking, Intelligent Score for quality assessment, and Smart Workflow for automation. RWS limits AI to Language Weaver's machine translation without broader workflow intelligence or quality management.

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Our AI-powered translations sound like you, combining speed with context-aware accuracy.

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Take the XTM product tour

Explore how XTM’s AI features work across real-world translation workflows—from quality checks and SmartContext to agent-led support in Workbench.

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