Make the switch
from Crowdin to
XTM and boost your translation workflow

Crowdin works well for basic projects, but growing teams need more than task distribution. XTM Cloud delivers structured workflows, centralized translation memory, and enterprise-grade quality control that keep content consistent across every market.

With advanced automation, AI management, and visual editing in context, XTM Cloud helps teams work faster and more accurately. Add secure data protection, detailed reporting, and integrations with leading content systems, and you have a platform designed to scale with your business—something Crowdin can’t provide.

Book your 30-minute demo

G2 Spring Summer 2025 Single line banner 1

Book your 30-minute demo

G2 Spring Summer 2025 Single line banner 1

Trusted by teams at over 1,000 of the world’s leading organizations
9
7-1
3
1
11
8
2

The results only XTM can deliver

Whether you’re a localization manager, marketer, or product team, we streamline the entire process—saving time, reducing costs, and boosting quality

125%

increase in translation quality

40%

cost savings on external vendors

90%

faster time-to-market

Why teams are choosing XTM Cloud instead of Crowdin

Better workflow automation for complex projects

XTM Cloud builds workflows that actually think. You can create smart routing that changes based on content type, set up approval chains that branch in different directions, and add quality checkpoints that adapt to your needs. Crowdin keeps things simple with basic rules that work fine for small teams but fall short when projects get complicated.

Book 30-min demo
XTRF process workflow graphic showing the progress of a task

AI that you can actually control

Here's the big difference: XTM lets you see what's happening under the hood. You can bring your own AI keys, choose hosted language models, and understand exactly how decisions get made. Crowdin's AI works like a mystery box - you never know why it made certain choices. For companies that need to explain their processes, this transparency matters.

Rigi preview graphic
Modern design CTA banner with a tailored message "Want a localization quote tailored to your needs?" with a graphic of language guard and a Middle Eastern woman holding a phone.

See your content as translators work

XTM's SmartContext shows the full picture. Translators see HTML pages, XML files, InDesign layouts, and video content exactly as they'll appear to users. They're not just working with isolated text snippets like in Crowdin. This visual approach cuts down mistakes and makes translations feel more natural.

Book 30-min demo
XTM smart context graphic

Translation memory that follows rules

XTM Cloud lets you set strict standards for translation memories and terminology. You can create approval processes for glossary changes, keep different memories for different products, and make sure everything stays consistent. Crowdin gives you basic glossary tools without the structure that big companies need.

XTM translation memory graphic

“Crowdin worked fine for our dev team, but we needed more control for enterprise reviews. XTM gave us the governance tools we were missing.”

Software team lead

“We wanted a platform that could grow with us long-term. XTM's enterprise features made the choice clear.”

Large company in regulated industry

“The AI was a complete black box. We couldn't see or control anything. XTM's transparency saved us during compliance audits.”

Regional marketing manager

XTM Cloud vs Crowdin: What's different

XTM Cloud
Crowdin
Feature
Feature
Workflow automation
Workflow automation
Smart logic with conditional routing
Basic rules only
Visual context
Visual context
Full file preview for all formats
Text strings with limited preview
AI control
AI control
Bring your own keys, clear workflows
No transparency or control
Translation memory
Translation memory
Rule-based quality and governance
Basic glossary and shared memory
Hosting options
Hosting options
Cloud, private cloud, on-premises
Cloud only
Integration
Integration
60+ enterprise connectors
Developer-focused integrations
User roles
User roles
Multi-role, cross-tenant control
Team-based, limited hierarchy
Project scale
Project scale
Built for enterprise volume
Best for software teams
CTA banner featuring traditional East Asian architecture with two geishas holding paper umbrellas stood in front of it. The text reads: 'Ready to see XTM's capabilities? Quickly discover everything XTM offers for your team.' A blue button says 'Take a product tour.'

Real feedback from Crowdin users

G2 badge five star review
“Works well for basic workflows but doesn't have the advanced project management we need for complex enterprise work.”
Verified G2 reviewer, enterprise company
G2 badge five star review
“The automation helps with simple tasks but can't handle complex approval chains or smart routing.”
Verified G2 reviewer, mid-market company
G2 badge five star review
“Not enough options for custom workflows and enterprise-level quality control.”
G2 review summary, 2024

How XTM Cloud addresses fixes Crowdin's biggest problems

Complex workflows hit walls

Crowdin's automation works great for straightforward developer tasks but breaks down with enterprise needs. You can't build conditional approval chains, smart role-based routing, or quality gates that change based on content type. XTM Cloud's workflow engine handles multi-step processes with branching logic and automated decisions.

Missing enterprise controls

Crowdin doesn't have the structured tools that regulated industries require. Translation memory management stays basic, terminology control is limited, and there's no audit trail for compliance reports. XTM Cloud provides rule-based quality checks, terminology enforcement, and full audit capabilities for regulated environments.

AI that hides everything

Crowdin's AI features work behind closed doors with zero visibility into how decisions get made. You can't bring your own AI keys, control data processing, or understand suggestion logic. XTM Cloud supports hosted language models, bring-your-own-key options, and clear AI workflows that meet enterprise transparency needs.

Limited hosting choices

Crowdin only offers cloud hosting, which creates headaches for organisations with data residency rules or security policies requiring on-premises setup. XTM Cloud supports multiple hosting models so you can pick what fits your compliance and security requirements.

Get free 30-day trial

Why XTM Cloud works better as teams grow

XTM Cloud delivers enterprise-ready automation, visual context, and security that scales with your localisation goals. Unlike Crowdin, it shows full visual previews for all file types, offers flexible hosting for compliance needs, and provides strong translation memory controls to keep your brand voice consistent. With 50+ deep integrations across your tech stack, XTM fits smoothly into complex enterprise workflows without bottlenecks or compromises.

Isolation Mode Image

Ready to make the switch from Crowdin?

Start free 30-day trial
Book 30-min demo

Frequently asked questions

How long does migration from Crowdin to XTM take?

Most teams finish their migration in four to six weeks with our dedicated support. This covers data transfer, workflow setup, team training, and integration setup. Our migration experts handle the technical work while your team keeps projects moving.

What makes XTM Cloud's workflows better than Crowdin's?

XTM Cloud builds smart workflows with conditional routing, multi-role assignments, and automated decision points. Crowdin focuses on basic automation that works for simple developer workflows but doesn't scale to complex enterprise needs. Better workflow control means faster delivery and smoother project management.

How does XTM's AI approach differ from Crowdin's?

XTM Cloud gives you AI transparency with bring-your-own-key support, hosted language models, and clear automation throughout your workflow. Crowdin's AI works like a black box with no visibility into decision processes. This transparency matters for regulated industries that need audit trails and compliance reporting.

Does XTM Cloud handle the same file types as Crowdin?

XTM Cloud supports everything Crowdin handles, plus advanced formats like InDesign, complex XML structures, and multimedia content with full visual context. While Crowdin focuses on software localisation formats, XTM covers enterprise content management, marketing materials, and technical documentation with visual preview capabilities.

Can I switch from Crowdin without losing my translation memories?

Yes, XTM Cloud's migration tools preserve your existing translation memories and terminology databases. Our team helps transfer all your valuable linguistic assets so you don't lose years of translation work when you make the switch.

What kind of support do I get when I switch from Crowdin?

XTM provides dedicated migration specialists, training sessions for your team, and ongoing support during the transition. You get a named customer success manager who understands your specific needs and helps optimise your new workflows.

How much does it cost to switch from Crowdin to XTM?

XTM Cloud offers flexible pricing based on your actual usage and needs. Many teams find they save money because XTM's automation reduces manual work and speeds up project delivery. Contact us for a custom quote based on your specific requirements.

Will my team need extensive training to switch from Crowdin?

Most users find XTM Cloud intuitive to learn, especially if they're already familiar with Crowdin. We provide structured training sessions, documentation, and hands-on support to get your team productive quickly. The visual interface often feels more natural than text-based tools.

Explore more

Push past translation and achieve seamless localization with XTM

Smarter localization using Agentic AI – XTM resource banner with bold arrows

Transform how teams work with Agentic AI

Learn how XTM’s embedded AI agents help project managers and linguists automate tasks, surface insights, and make faster decisions—without losing control.

Learn More
A bright yellow banner with a rounded rectangular shape. The text 'Higher quality, less effort with Intelligent Score' is written in black. The bottom right corner features the 'XTM' logo in black and two overlapping red-orange arrows pointing to the right.

Human-quality translations at scale

Our AI-powered translations sound like you, combining speed with context-aware accuracy.

Learn More
Promotional banner encouraging users to explore XTM’s AI-powered localization tools

Take the XTM product tour

Explore how XTM’s AI features work across real-world translation workflows—from quality checks and SmartContext to agent-led support in Workbench.

Learn More